Everything TimeSpark does.

Today

The morning check. The first thing a manager sees, and usually all they need.

• The day as a pictureA ring of everyone due in, coloured by where they are, such as 11 of 20 in. The same on a phone and a desktop.
• Needs youBeside the ring, the faces of anyone missing or late, each a tap from their record.
• Four live countsAt work, late in, booked off, and not accounted for.
• Late means late for themMeasured against each person's own working pattern, with a grace period the company sets.
• New startersShows whether they've turned up on their first days.

Clocking terminals

Hikvision face-recognition terminals, managed from TimeSpark. More about the hardware.

• Face, fingerprint and cardAll recorded, from the Hikvision MinMoe range, such as the DS-K1T342MFWX-E1.
• Enrol from TimeSparkAdd someone to a terminal from their employee page, and their photo goes to the device.
• Leavers removed automaticallyArchiving someone takes their face off every door.
• Take over existing terminalsPeople already on a device are matched up, not re-enrolled.
• A photo of every clockingKept for 30 days, visible to managers.
• See who's on each terminalRead straight from the device, on demand or every half hour: each person's ID on it, whether they're its administrator, and whether it knows them by face, fingerprint or card.
• "Why won't the door let Dave in?"Answered in words, in one click: not valid until a date, nothing to recognise them by, in TimeSpark but not on the terminal, or the other way round. Nobody needs the terminal's password.

The site agent

A small Windows service on any PC at the site. How it works.

• Nothing needs opening upIt reaches TimeSpark over ordinary outbound HTTPS. No firewall changes, no VPN.
• Every clocking kept safeStored locally until TimeSpark confirms it. A broadband outage loses nothing.
• Picks up where it left offAfter a restart, it carries on from exactly the last clocking it sent.
• Local to the terminalsTalks to them on the site's own network.

Working patterns and rotas

For shifts, not offices.

• Weekly patterns and rotating rotasOf any length: four on, four off, two-week cycles, and anything else.
• Night shiftsShifts that run past midnight are handled as one shift.
• Out of stepTwo people on the same rota, on different halves of the cycle.

Holiday and leave

One place for every kind of time off, worked out in hours from each person's own pattern.

• Your own leave typesHoliday, sickness, training, and whatever else the company needs.
• Allowances and balancesEntitlement, carried over, taken, booked and left, in hours or days.
• Bank holidays: open or closedMost systems assume you close. TimeSpark asks: open as normal, closed from the allowance, or closed on top of it.
• Everything followsWhen you close, nobody's expected in, working it counts as overtime, leave across it doesn't charge for the day, and balances deduct it when it comes from the allowance.
• Official dates, kept up to dateFrom gov.uk's lists for England and Wales, Scotland, and Northern Ireland, updated automatically.
• Booked in hoursWorked out from each person's own pattern, so a half-day for a part-timer is right automatically.
• Approval when you want itOptional approval by the person's own managers, with emails for requests and decisions.
• Most off at onceA limit for each team. Booking warns when a day would go over it, such as 3 of Packing's 8 are already off that day.
• Working elsewhereTraining or another site shows as working, and never comes off holiday.
• The wallchartEveryone's leave and rota together, by four weeks, fortnight or quarter, and filtered to one team.
• The plan and what happenedPast days carry a mark on the planned shift: green came in, amber late or left early, a hollow red ring for never came.

Timesheets

Worked out from the clockings, and they show their workings.

• A weekly gridHours worked per person per day, against what was scheduled.
• First in, last outWithin each shift. Lunch breaks and second taps make no difference, and the break comes off from the pattern.
• FlagsLate, left early, no clock-out, no-show, worked a rest day, and overtime.
• Every day shows its workingsEach clocking with its photo, which ones counted, and the sum: 16:31 − 08:02 − 0:30 break = 7:59.
• Corrections on topSet a missing clock-out, book a no-show as sickness, approve overtime. Each one records who, when and why.
• Clockings are never changedWithdrawn corrections stay on the record too.
• Ready for payrollExport with decimal hours, overtime, leave and every correction spelled out.

Teams

Each manager sees their own team, and only their own team.

• Grouped the way you runPacking, Nights, the Lincoln site: each team has one or more managers.
• Managers see their own peopleAttendance, holiday, timesheets and clockings for their team, and nobody else's. HR and company administrators see everyone.
• Requests go to the right managerHoliday requests go to the person's own managers, not every manager in the company.
• Cover built inA team can have several managers, such as a deputy for holidays, and a manager can look after several teams.
• Most off at onceA limit per team. Booking and the wallchart warn before it's broken. A warning, never a block: the manager decides.

People and access

Everyone sees what their job needs, and nothing more.

• Employee records with photosTaken on a phone or uploaded.
• Five levels of accessPlatform admin, company admin, HR admin, manager and employee. Managers see their own teams; HR and company admins see everyone.
• People list at a glanceA two-week strip for each person in the same colours as the wallchart.
• Your company's detailsLogo, time zone, week start and holiday year.

Coming later: an optional HR module for right to work, contracts and documents, kept separate from the everyday attendance data and with tighter access.

For employees

Fewer questions for the office.

• Their own hoursThis week and last.
• Their holidayThe balance, and booking time off from their phone.
• Their rotaAnd their upcoming shifts.

On a phone

Every screen works on a phone, for managers and staff alike.

• Installs as an appOn Android and iPhone, with its own icon and full screen. No app store.
• Face ID and fingerprint sign-inPhone-first sign-in that remembers who you are.
• Every screen, not a shrunk desktopThe wallchart swipes between fortnights, timesheets show one person's week at a time, and forms never zoom the page.
• For people who aren't at a deskManagers on a farm or a factory floor get the same TimeSpark in their pocket.

Behind the scenes

The parts nobody sees. Security and privacy.

• Hosted in the UKTimeSpark runs on servers in the UK.
• EncryptedHTTPS throughout. Passwords and terminal credentials are encrypted.
• Backed up nightlyAnd the restores are tested.